Pricing
One price for your whole HOA: $149 a year
No per-home or per-seat charges. One licence covers your association and everyone who serves on its board, with every feature and its updates.
- No credit card
- No per-home or per-user fees
- 30-day guarantee
Founding offer
Clean Books by the Board Meeting (Founding 100)
Founding customers get all of this with the $149 a year licence, at no extra price.
Spreadsheet import, done for you
Share your books in Google Drive with me and I bring your spreadsheet in and check the balances, then you remove me. First 25 associations only.
Treasurer Handoff File
One file with the books, every receipt and the full history, ready for the next treasurer.
10-minute Board Packet Walkthrough
A short recorded walkthrough of the board packet, for your board.
First year of Autopilot included
Autopilot, the optional $49 a year add-on that runs your routines while nobody has the books open, free for the first year.
The 10-minute walkthrough is recorded for founding customers.
Locked for as long as you stay. Less than one month of a management company.
- 30-day free trial. Every feature, with the sample HOA or your own books. No credit card.
- Never held hostage. Stop renewing and you can still view, print and export everything. Only recording new entries locks.
- Your books, your Drive. They live in your HOA’s own Google Drive, not on our servers.
KeepHOA for one HOA
$149a year
Locked for as long as you stay.
First 100 associations, then $199 a year.
Autopilot is an optional $49 a year add-on. The first year is included with a founding licence.
- Every feature, from dues to year-end close
- Unlimited board members, editors and viewers
- Updates included
- Books in your HOA’s Google Drive, or on this computer
- Handoff file with every receipt and the full history
- Email support from a real person
Import it in minutes, or I’ll do it for you (first 25 HOAs). Your files never touch our servers.
Reconcile your first month and produce a board packet within 30 days, or I refund every dollar. Your books stay in your own Google Drive either way.
Everything is included. There are no tiers.
Dues and every home’s balance
Bill dues and special assessments to every home; payments go to the oldest charge first.
Bank reconciliation
Import the bank’s CSV, OFX or QFX file and reconcile to $0.00.
One-click board packet
The reports you choose, in one PDF with a note from the treasurer.
Operating and reserve funds
Kept apart everywhere, with transfers and a reserve summary.
Budget vs actual
A budget per fund, and the per-home dues next year’s budget needs.
Statements and letters
Home statements and delinquency letters, with your payment link or QR code.
Receipts and documents
Receipts on expenses; CC&Rs, minutes and contracts kept with the books.
Month and year-end close
Closed months are locked; the accountant gets clean year-end files.
Owner portal and complaints
A private page for every home, with balance, ledger, statements and your Pay link. Complaints from owners are optional and sealed.
Violations
Photos, notices, fines and hearing outcomes in one history per home, with fines posted to the ledger.
Routines and reminders
The month’s chores as a checklist with previews, and emails from your HOA’s own Gmail. Nothing touches money until a board member confirms.
Switching from another tool
A guided import of vendors, the chart of accounts, the budget and opening balances, checked before anything is saved.
Unlimited board members. Share the books from inside KeepHOA as “Can edit” or “Can view”. There’s no charge per member, and the books live in your HOA’s own Google Drive, or on one computer if you prefer.
Honest limits
What the price doesn’t include
No payment processing
KeepHOA records payments but doesn’t take them, so there are no payment fees. Statements carry your own payment link or QR code.
No live bank feed
You import the bank’s CSV, OFX or QFX download instead; KeepHOA never imports the same row twice.
No owner accounts or website
Each home gets a private page opened with a link and a code, but there are no homeowner logins and no community website. If you need those, see how the alternatives compare.
If you stop paying, your books stay yours. When the trial ends without a licence, or a licence isn’t renewed, KeepHOA stops recording new entries, and that’s all. It keeps opening your books, showing them, producing every report and exporting your data, permanently. That’s in our terms of service.
KeepHOA is software, not a service: it isn’t an accountant, and it doesn’t prepare tax returns.
Trial, licence, guarantee
Try it free, start a year, and know it works
- 1
Try everything free for 30 days
Every feature, with the sample HOA or your own books. No credit card and no account.
- 2
Start for $149 a year
A licence for your association, renewing each year. Everyone on the board can use it, and it covers every feature and its updates. For the first 100 associations the price is locked for as long as you stay.
- 3
Reconcile your first month, or get a refund
Reconcile your first month and produce a board packet within 30 days, or I refund every dollar. Your books stay in your own Google Drive either way.
Built by Raghav. Email me and I answer.
Pricing questions
Something else? Email support@keephoa.com. A person answers.
How does the yearly price work?
$149 a year per association covers every feature, unlimited board members and updates. For the first 100 associations the price is locked for as long as they keep renewing; after that it’s $199 a year.
Will the price go up?
Not for the first 100 associations. $149 a year is the founding price, and it stays locked for as long as you keep renewing. After the first 100 associations the price is $199 a year.
Do board members or homes cost extra?
No. Everyone who serves on your association’s board can use KeepHOA at no extra cost, and there are no per-home, per-user or per-month charges.
What happens when the free trial ends?
If you haven’t added a licence, KeepHOA stops recording new transactions. It still opens your books, shows them, produces every report and exports your data, permanently. We don’t hold your records back to make you buy.
What happens if we stop renewing?
Stop renewing and you can still view, print and export everything. Only recording new entries locks. Your books stay in your own Google Drive either way.
Is there a guarantee?
Yes. Reconcile your first month and produce a board packet within 30 days, or I refund every dollar. Your books stay in your own Google Drive either way. See the terms.
Is anything extra?
One optional add-on: Autopilot, $49 a year per association, runs your routines on schedule while nobody has the books open. The first year is included with a founding licence. It is off unless your board connects it, and everything else in KeepHOA works without it.
Does the founding offer cost extra?
No. The spreadsheet import done for you (first 25 associations only), the Treasurer Handoff File, the 10-minute Board Packet Walkthrough and the first year of Autopilot come with the founding licence, at the same $149 a year. There is no separate price for them. The walkthrough is recorded for founding customers. For the import you share your Google Drive books with me, I bring your spreadsheet in and check the balances, and then you remove me. Nobody emails files.
Does one licence cover several associations?
No. A licence is for one association. Each association you keep books for needs its own.
Is payment processing included?
KeepHOA doesn’t process homeowner payments, so there are no payment fees. Homeowners pay the way they do today and you record it; statements can carry your HOA’s own payment link or QR code.
Try it on your own books first
Try everything free for 30 days, no credit card. Then $149 a year, locked for as long as you stay.
Import it in minutes, or I’ll do it for you (first 25 HOAs). Your files never touch our servers.