Small HOA accounting software, sized for one volunteer

What matters when you have fewer than 50 homes

• Cost against a small budget. A small HOA’s whole annual budget may be a few tens of thousands of dollars. Software that costs a few hundred dollars every year is a real line in it.
• Learnable in an evening. The treasurer is a volunteer who may do this for two years. They shouldn’t need a course.
• Per-home balances that carry over. Even with 15 homes, someone is always a quarter behind. The books should know exactly who owes what, from which period.
• A report the board can read. One page: cash, budget vs actual, who owes, the reserve.
• A handoff that works. When the treasurer changes, the next one should open the same books, not inherit a folder of spreadsheets.

The cost, per home

KeepHOA costs the same at every size — $149 once for the association. Spread across the homes, one time:

There are no per-home, per-user or per-month charges, and board members who only view the books never need anything.

Is a spreadsheet still enough?

Sometimes, honestly, yes. If your HOA has annual dues, a handful of expenses a year, no reserve account and one person who’s happy keeping it, a careful spreadsheet can do the job. You’ve outgrown it when:

• you’re tracking who owes for more than one period, or anyone pays in parts;
• you keep a reserve fund and need its balance separate;
• the spreadsheet and the bank statement don’t agree, and finding out why takes an evening;
• the board asks for a budget vs actual and you build it by hand;
• you’re about to hand the books to someone else.

What a small HOA can skip

Platforms built for management companies carry things a small self-managed HOA rarely needs: staff logins, work orders, client billing, websites. KeepHOA doesn’t have those either — it’s the books, done properly, and nothing you have to pay for and ignore.